Interested candidates please send resume and cover letter to firstname.lastname@example.org by September 15th, 2021.
Bookkeeper/Executive Assistant – Job Description
POSITION TITLE: Bookkeeper/Executive Assistant
REPORTS TO: Executive Director
STATUS: Full Time – 35(+) Hours per week
JOB SUMMARY: This position is supervised by the Executive Director of Columbus Area United Way and is responsible for the assistance of fiscal bookkeeping entry, preparation, compliance, and reporting of CAUW expenses. The Bookkeeper/Executive Assistant will work with the Executive Director to ensure distribution of funding, allocation of resources and proper state and federal reporting. This position will also aid in the reporting of donors and Campaign dollars to provide transparency in funding. In addition, the Bookkeeper/Executive Assistant will provide as the main contact for some CAUW direct programs including but not limited to Imagination Library and Kindergarten Readiness Camp. This position will provide for office relations and maintenance as well as assist CAUW team members with administrative tasks, projects and duties which include but not limited to Duck Race, Campaign, Volunteer engagement, and Outreach and Education.
- Required associates and/or bachelor’s degree in bookkeeping, accounting, business management, statistics, or nonprofit project management or related field preferred.
- Minimum of three (3) years of bookkeeping; preferably with a non-profit organization preferred.
- Excellent computer skills including QuickBooks, EC-Impact, Microsoft Excel, and Outlook
- Capable of multitasking in a dynamic, fast-paced office environment.
- High attention to detail, data, and strong written and verbal communication skills.
- Ability to work with diverse stakeholders, including staff, partner agencies, Board of Directors, funders, and donors.
- Must have a proactive, positive attitude and ability to problem solve, attend to details, and work in a growth-oriented environment.
I. Fiscal Responsibilities:
- Maintain and provide oversight of the Columbus Area United Way’s bookkeeping systems, following all financial policies and procedures. Process and prepare fiscal transactions including:
- verification and payment of all accounts payable
- documentation and billing of accounts receivable
- entering deposits and withdrawals in Quick Books
- management of petty cash and debit card transactions
- Manage payroll, payroll liabilities and payroll deductions.
- Make state/federal tax and employment payments; file payroll reports; preparation of year end employee/contractor tax forms.
- Prepare and submit reports necessary for the annual Duck River Run including payment of prizes, taxes for winners, and other expenses related to the event.
- Manage quarterly allocations (checks) to partner agencies.
- Assist the Executive Director and Board of Directors with updating of agency fiscal policies.
- Coordinate with the Executive Director to secure and review all major bids of purchases and provide recommendations.
- Participate in creating the annual budget in conjunction with the Executive Director for Board approval.
- Support data entry of donor information and maintain high level of confidentiality
II. Fiscal Agency Responsibilities:
- Maintain checking accounts of all fiscal agent entities and appropriate/allocated expenses.
- Ensure compliance with agency's funding sources and contract obligations, including preparation of necessary fiscal reports to these sources as required.
- Organize and provide information regarding budgets to staff and Board as requested.
- Maintain proper accounting for grant funding and fiscal agency funds including providing Profit and Loss, General Ledgers and other reports as needed.
- Draw down grant funds in a timely manner.
- Prepare monthly, quarterly, and annual financial reports and submit to grant agencies.
- Provide as CAUW contact for administrative elements for direct programs such as Imagination Library, Summer Enrichment, Kindergarten Readiness Camp, Born Learning Trail, Student Health, and others as assigned.
- Maintain administrative functions for CAUW such as answer phone calls, order office supplies, prepare and update supporting documentation for meetings, events, and funding.
- Assist with Campaign/Fundraising elements such as mailings, presentations, development of outreach and educational information as well as tasks associated with Annual Duck Race event.
- Assist with coordination of events such as Annual Meeting, Pacesetter Kick-off, General Campaign launch.
- Provide as CAUW contact for community volunteer engagement and opportunities to serve at the local level.
- Support the work of all CAUW team members based on administrative needs as assigned by Executive Director.
- Perform other duties as directed.
Community Employability Coordinator - Americorps VISTA position
Columbus Area United Way
Job Title: Community Employability Coordinator – AMERICORPS VISTA position
Reports To: The Community Employability Coordinator will report to Columbus Area United Way Executive Director.
Job Overview: Columbus Area United Way is looking to develop systems for adults to improve job relevant skills. Overall, the goal is to increase financial stability which in turn improves workplace productivity, retention, and advancement and promote long term sustainability for our community.
The role of the Community Employability Coordinator will be to identify barriers that employees experience to improve their job relevant skills. In partnership with industry leaders the Community Employability Coordinator will focus on solutions to job retention, decreased absenteeism, increase productivity and create financial security. Through shared resources, diversity and inclusion training, employers can minimize employment barriers for low-to-moderate wage workers and maximize the supports employees need to be successful and improve their lives. Through systematic changes and development of collaborative infrastructure individuals and families in the community will be able to endure hardship and disasters as they arise.
The position is a commitment of one year of service with partnership to AMERICORPS VISTA program. The purpose of the VISTA program is to help provide capacity building and development within nonprofits such as Columbus Area United Way to get new endeavors and programming started.
Responsibilities and Duties:
- Investigate and identify existing resources that focus on improving employment opportunities and skill development.
- Identify barriers for increased employability among “working poor”
- Develop partnership with community leaders including industry representatives to provide Community Employability Coordinator connection to their employees.
- Create pathway for unemployed to assess employment through training and resource.
- Provide training including but not limited to:
- Generational Poverty
- Equity, Inclusion and Diversity
- Workplace Stability
- Create curriculum and logic model matrix to provide growth and measurements for Community Employability Coordinator objectives.
- College Experience Preferred – completed or working on Associates and/or Bachelor’s Degree - Social Work/Sociology, Psychology or Business Administration background preferred
- Bilingual required
- Excellent communication skills
- Basic knowledge of Microsoft Office software
- Excellent time management skills and detail oriented
- Living Allowance – VISTA members receive a modest bi-weekly living allowance to cover basic expenses.
- Professional Development Training – VISTA members have the opportunity to attend in-person and virtual training to learn how to be a community development change agent.
- Non-Competitive Eligibility (NCE) – Americorps VISTA is the only AmeriCorps program that allows member to earn federal non-competitive eligibility giving members an edge in the federal hiring process.
- End of Service Award – Members can choose between a Segal Education Award (valued at approximately $6,000) to pay for a range of education expenses or a $1,800 cash stipend.
- Childcare assistance – if eligible
- Health coverage
- Relocation allowance
- Be 18 years or older (no upper age limit)
- Hold one of the following citizenship or legal residency statuses: US citizen, US National, Lawful Permanent Resident (i.e. Green Card status), and persons legally residing within a state. Examples of persons legally residing within a state may include those holding the following classifications: refugee, asylee, temporary protected status throughout VISTA service, and holding Deferred Action for Childhood Arrivals (DACA) status.
- Find out more information at: https://my.americorps.gov/mp/listing/viewListing.do?fromSearch=true&id=106483
- Submit resume and cover letter to email@example.com by October 15th, 2021
- Complete VISTA application online at https://my.americorps.gov/mp/listing/viewListing.do?fromSearch=true&id=106483